Erasmus+
traineeships

The students choose the institution and arrange the internship themselves.

The selection process takes place at the Centre for International Cooperation (CZS) 4 times a year:

• 1st call
  Application deadline: 31.1. (applications open 1.12.), applications for the current calendar year can be submitted at this time - internships can start no earlier than 15.3.
• 2nd call
  Application deadline: 30.4. (applications open 1.3.), applications for short summer internships and internships for the following academic year can be submitted at this time - internships can start no earlier than 1.7.
• 3rd call
  Application deadline: 31.7. (applications open 1.6.), applications for the following academic year can be submitted at this time - internships can start no earlier than 15.9.
• 4th call
  Application deadline: 31.10. (applications open 1.9.), at which point applications for the spring semester can be submitted - the earliest the internships can start is 2.1.

Applications are submitted online via ISOIS.

Please note: By the application deadline, you will need to have a fully approved Learning Agreement for Traineeship, signed by the departmental coordinator at the faculty as well as the host institution, so you need to create your application well in advance (we recommend at least 2 weeks before the deadline).

The application form includes 2 documents:

1) Learning Agreement for Traineeship (LA)

The LA is completed online in ISOIS and contains detailed information about the planned placement and the host institution. After filling it in, the student saves it and ISOIS sends it to the faculty placement guarantor, Vendula Stará, and to the responsible person at the host institution for signature.

2) Motivation letter which should include:

• addressee CZS, signed by the student
• request for financial support from the Erasmus+ programme
• the field of studies, level and the year in which the applicant is enrolled
• the reason for the host institution selection
• what the content of the traineeship will be and why
• direct relation to the student's field of studies
• benefits of the traineeship for the student – academic benefits, job opportunity benefits
• benefits for Masaryk University
• benefits for the host institution
• the period of the traineeship for which the student is asking for the financial support

• The host institution can be any public organization or private enterprise active on the labour market or in the sphere of education (private or public enterprise on local, regional, or national level; professional association; trade union; research institutes; non-financial organizations; educational centres, etc.)

• Please note: the institution must not be funded by EU project money!

• The trainee must work full-time (normal in the host country, minimum 35 hours per week).

• It is not possible to carry out research during the internship.
  The main purpose of Erasmus+ traineeships is preparation for future employment. It is not possible to collect data to write a thesis, consult the thesis with experts, write academic papers or work on own research project as part of the traineeship. A student can carry out a traineeship in a research laboratory, participate in research for the host institution and thus learn new methods and procedures.

• The student has to be duly enrolled in a study programme at MU during the traineeship (this does not concern recent graduates). The student can neither interrupt nor terminate their studies before completing the traineeship.

• Duration of traineeship: 2 - 12 months.

• It is possible to take part in Erasmus+ repeatedly, for a total of 12 months per study cycle (BA/NMgr/PhD), and up to 24 months during a five-year Master's cycle.

• If a student travels to his/her country of origin, he/she has the lowest priority in the selection procedure and is not eligible for financial support.

• Traineeships can only take place in countries participating in the Erasmus programme, namely:
  Austria, Belgium, Bulgaria, Croatia, Cyprus, Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Norway, Iceland, Liechtenstein, Turkey, Serbia, Northern Macedonia, Switzerland and UK*. 
  
  *For traineeships in the UK students need to obtain a visa. To secure it, they need a Certificate of Sponsorship, formerly provided by the British Council. If the student is now unable to obtain this certificate from the foreign institution, the Erasmus+ programme cannot support the placement.

The financial support is to partially cover the costs of the traineeship, it is a contribution to the increased costs associated with the stay abroad - the student is also expected to contribute financially.

The financial support is calculated on the basis of the expected duration of the stay, where 1 month = 30 days, and is only awarded for the physical mobility period, not for the online mobility period.

Grant differentiation for Erasmus+ traineeships:

€750/month - countries with high cost of living:

Austria, Belgium, Cyprus, Denmark, Finland, France, Germany, Greece, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Malta, Netherlands, Norway, Portugal, Spain, Sweden, Switzerland, United Kingdom.

€630/month - countries with lower cost of living:

Bulgaria, Croatia, Estonia, Hungary, Latvia, Lithuania, Northern Macedonia, Poland, Romania, Slovakia, Slovenia, Serbia, Turkey.

+ Possibility of increasing financial support:

• Green Erasmus - €50 top-up to use environmentally friendly transport (bus, train, carpooling).
• Increase for students from disadvantaged socio-economic backgrounds - based on written confirmation of entitlement to child benefit from the Labour Office verified in the form of an apostille or superlegalisation.
• Increase for students with special needs - to cover increased costs associated with e.g. wheelchair access, medical care required, dietary measures (diabetes, celiac disease, etc.), etc.

More information can be found at the CZS website. 

Erasmus+ traineeship programme is fully handled by the Centre for International Cooperation (CZS).

The most important thing is to come to the CZS before you go abroad to sign the Grant Agreement, without which it is impossible to carry out the internship and on the basis of which you will be paid the Erasmus+ scholarship.

Detailed information and instructions will be sent to you by email from CZS and are also available on the website.

Students are required to obtain proper insurance for the country in which the traineeship will take place before leaving. The insurance must cover the following areas:

• insurance for medical expenses
• accident insurance covering the tasks carried out by the trainee and covering at least any damage caused to the trainee at the workplace
• liability insurance which covers damage caused by the participant at the workplace
  • In the case of a paid traineeship, the student must request liability insurance against the employer (host institution).
  • In the case of an unpaid traineeship, the student applies for third-party liability insurance.

The student must be familiar with all the details of the insurance abroad taken out for the purpose of the traineeship and have it verified by the insurance company that the insurance is satisfactory.

Before departure you also need to create a record of the traineeship in the IS:
IS - Student - During studies - Internships, study and work placements.

1. Sending of Interim Reports

• a report is uploaded to the application in ISOIS once every two months after the beginning of the traineeship (also applies to traineeships with a minimum length of stay)
• a report has to give information about the traineeship's development during the stated period and its correspondence to the approved study plan of the traineeship (content approx. one A4 page)
• The Interim Report form can be found in the ISOIS application

2. Changes in the Learning Agreement for Traineeships

• In the case of some changes (of content or coordinator) in an already approved Learning Agreement for Traineeships, the changes have to be agreed upon by both the sending and receiving institutions. The student has to fill in the section DURING THE MOBILITY in the online application.

3. Extension of traineeship

• is possible only upon approval from both the home and host institutions
• on the basis of an appeal to the CZS, a student may apply for the grant through the Application for Extension Form, which is available for download in the ISOIS application form.
  • the application for extension has to be uploaded into the ISOIS application at the latest 30 days before the termination of the former period of traineeship stated in the Grant Agreement; late applications will not be accepted
  • the application includes a motivation section which must state the reasons for extending the traineeship
  • the application has to be approved by the responsible person from the host institution and the placement guarantor at MU
• the student is not automatically entitled to funding for the extended traineeship period, it is up to the sending institution to allocate additional financial support for the extended period
  • Extension without financial support (Erasmus zero-grant student): the student does not receive financial support but retains Erasmus+ student status and its benefits
  • Extension with financial support: is possible only in the case of sufficient funding from the Erasmus+ programme, the change in the total amount of financial support must be specified in an addendum to the Grant contract
• in case of approval of the extension, the student has to obtain insurance for the extended period of traineeship and is obliged to submit Exceptional Major Changes to the Original Learning Agreement and have the changes in the Learning Agreement approved (the deadline being a maximum of 10 days from the approval)

4. Reduction of traineeship abroad

• is possible after agreement between a student and the sending institution and is arranged by an amendment to the Grant Agreement and proportional grant reduction
• if the student shortens the stay by more than 5 calendar days, the student is obliged to submit the document Notification of Reduction of Traineeship, which is available for download in the ISOIS application; if the shortening is within 5 calendar days, the student notifies their CZS coordinator, the placement guarantor and the host institution by email
• if the student does not meet the minimum length of the traineeship, i.e., two months, they have to return the whole financial support

At the end of the traineeship, the host institution issues a Traineeship Certificate. 
After they sign it, the student sends it to the faculty placement guarantor who adds information about recognition and signs it as well. 

Afterwards the student uploads it in the ISOIS as well as the stay record in the IS, within 10 days after the end of the internship. 

The document is available for downloading in ISOIS. 

Then the student applies for recognition of the traineeship in the IS.
Instructions on how to apply for recognition can be found here. 

The traineeship is formally recognized for a course FEMP1_FAF Placement Abroad in the amount of 1 ECTS. 

Of course, if the student goes abroad within the 5th year Pharmacy Internship II (24 weeks), the traineeship will be recognized as part of this course as well. 

The recognition process does not apply to the graduate traineeships. 

For graduate traineeships, all the above applies except for the record and recognition of the traineeship in the IS. 

Recent graduates can carry out the Erasmus+ traineeship within 12 months after the State exam (during which the traineeship must be completed). 

However, the application must be submitted before the State exam - the student must be enrolled into studies for the duration of the application and selection procedure (30 days after the call deadline, see dates above). 

For the entire duration of the graduate traineeship, the student cannot enrol in follow-up studies within the field of studies through which the graduate work is carried out.

More details available on the CZS website. 

Traineeship offers in UK and Ireland can be found via European Student Placement Agency (ESPA).

More information available on their website. 

In this document you can find list of host institutions at which students of the Faculty of Pharmacy MU previously carried out traineeships within the Erasmus+ programme (2020-2024), including their contact information. 

Please note, this is simply an account of institutions where the traineeships were previously carried out, they are not partners of the faculty, nor does the faculty officially recommend them to students, since we cannot share students' experiences of the internships.